- Use of our website
- Contact form
- Researcher Database
- Programs database
The GDPR definitions apply to this statement. The data protection declaration contains a general part that applies to all our offers and a special part that contains further information for the individual offers.
I. General part of the data protection declaration
1. Responsible body
The responsible body for data processing on this website is:
Society for Energy and Climate Protection Schleswig-Holstein GmbH (EKSH)
Phone: 0431 36 30 36-00
2. Legal basis for data processing
The processing of personal data is only permitted if it falls under a justification, the processing operation can also be based on several legal bases.
The processing of personal data is permitted under the following conditions:
- Art. 6 Paragraph 1 Sentence 1 lit certain purposes;
- Art. 6 Paragraph 1 S. 1 lit. b GDPR: If the processing is necessary to fulfill a contract to which the data subject is party or to carry out pre-contractual measures which are carried out at the request of the data subject;
- Art. 6 paragraph 1 sentence 1 lit. c GDPR: If the processing is necessary to fulfill a legal obligation to which the person responsible is subject (e.g. a statutory retention obligation);
- Art. 6 paragraph 1 sentence 1 lit. d GDPR: If the processing is necessary to protect the vital interests of the data subject or another natural person;
- Art. 6 paragraph 1 sentence 1 lit. e GDPR: If the processing is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been transferred to the person responsible or
- Art. 6 (1) sentence 1 lit. f GDPR: If the processing is necessary to protect legitimate (in particular legal or economic) interests of the person responsible or a third party, provided that the conflicting interests or rights of the person concerned do not prevail (especially if it is is a minor).
3. Storage duration and deletion period
The personal data will be stored for the duration of the processing. The personal data will be deleted as soon as the purpose or legal basis for storage no longer applies. However, storage can take place beyond the specified period in the event of an (impending) legal dispute or other legal proceedings or if storage is provided for by statutory provisions to which the data controller is subject. If the storage period prescribed by the statutory provisions expires, the personal data will be deleted.
4. Transmission to third parties
We use external service providers (e.g. in the IT and telecommunications sectors) to process our business transactions. They will only act on our instructions. The following categories of recipients may therefore have access to the personal data, usually these are contract data processors:
- Service provider for the operation of the website and the processing of the data stored or transmitted by the systems (e.g. for data center services, payment processing, IT security). The legal basis for the transfer is Article 6 Paragraph 1 Sentence 1 lit. b, f GDPR, unless it is a question of order data processors.
- Government bodies or authorities, insofar as this is necessary to fulfill a legal obligation. The legal basis for the transfer is Art. 6 Para. 1 S. 1 lit. c GDPR.
There is a possibility that the personal data will be disclosed to recipients in third countries. The European Commission certifies that some third countries have a data protection standard that corresponds to European regulations by means of so-called adequacy decisions. If this is not the case, care is taken to ensure that data protection is adequately guaranteed, for example by using the standard contractual clauses of the European Commission.
5. Rights of data subjects
The data subjects have the following rights:
- Right to information according to Art. 15 GDPR: the person concerned has the right to request information about the processed data, in particular about the processing purposes, the category of data, the categories of recipients to whom their data was or will be disclosed, the planned Duration of storage, the existence of a right to correction, deletion, restriction of processing or objection, the existence of a right of appeal;
- The right under Art. 16 GDPR to immediately request the correction of incorrect data or the completion of the stored data;
- The right under Art. 17 GDPR to request the deletion of the stored data, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfill a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
- The right under Art. 18 GDPR to demand the restriction of the processing of the data if the accuracy of the data is disputed or the processing is unlawful;
- The right under Art. 20 GDPR to receive the data provided in a structured, common and machine-readable format or to be able to request transfer to another person responsible;
- The right to object to processing under Article 21 GDPR if the processing is based on Article 6 Paragraph 1 Sentence 1 lit. e or f GDPR;
- the right to withdraw consent to the processing of personal data at any time, in the event of withdrawal, the data processing for which consent was given will no longer be continued and
- The right under Art. 77 GDPR to lodge a complaint with the competent supervisory authority.
II. Special part of the data protection declaration
1. Use of our website
The processing of the log data serves statistical purposes and to improve the quality of the website, in particular the stability and security of the connection. The legal basis for processing is Article 6 Paragraph 1 Sentence 1 Letter f GDPR.
a) Server log files
When you visit our website, the provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:
- Browser type and browser version
- Operating system used
- Name and URL of the requested page
- Page from which the page was requested (so-called referrer URL)
- Hostname of the accessing computer
- Date and time of the call
- IP address of the requesting computer, this is shortened so that a personal reference can no longer be established
- Notification whether access was successful (access status/ http status code)
- Amount of data transferred
- GMT time zone difference
b) SSL or TLS encryption
For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.
If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.
c) Transfer to third parties
In individual cases, personal data can be transmitted to third parties:
- Service provider for operating the website and processing the data stored and transmitted by the systems (e.g. for data center services or IT security). The legal basis for the transfer is then Art. 6 Para. 1 S. 1 b or f GDPR, as long as it is not a processor;
- Government bodies/authorities, insofar as this is necessary to fulfill a legal obligation. The legal basis for the transfer is then Art. 6 Para. 1 S. 1 lit. c GDPR;
Our website uses so-called "cookies". Cookies are small text files that are stored on the hard drive by the browser used and through which certain information flows to the place that sets the cookie. Cookies cannot run programs or transmit viruses. They serve to make the website more user-friendly and effective. Cookies can contain data that make it possible to recognize the device used. In some cases, however, cookies only contain information on certain settings that cannot be related to individuals. However, cookies cannot identify a user directly.
Cookies are stored either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted after your visit. Permanent cookies remain stored until you delete them yourself or they are automatically deleted by your web browser.
In some cases, cookies from third-party companies can also be stored on your end device when you enter our site (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).
Cookies have different functions. Numerous cookies are technically necessary because certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or to display advertising.
Cookies that are required to carry out the electronic communication process (necessary cookies) or to provide certain functions you want (functional cookies, e.g. for the shopping cart function) or to optimize the website (e.g. cookies for measuring web audience). are stored on the basis of Art. 6 Para. 1 lit. f GDPR, unless another legal basis is given. The website operator has a legitimate interest in the storage of cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies was requested, the relevant cookies are stored exclusively on the basis of this consent (Article 6 (1) (a) GDPR); the consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, accept cookies for certain cases or generally exclude them and activate the automatic deletion of cookies when the browser is closed. If cookies are deactivated, the functionality of this website may be restricted.
Insofar as cookies are used by third-party companies or for analysis purposes, we will inform you of this separately within the framework of this data protection declaration and, if necessary, ask for your consent.
This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics enables us as a website operator to analyze the behavior of website visitors. The website operator receives various usage data, such as page views, length of stay, operating systems used and origin of the user. This data may be summarized by Google in a profile that is assigned to the respective user or their device.
Google Analytics uses technologies that enable the user to be recognized for the purpose of analyzing user behavior (e.g. cookies or device fingerprinting). The information collected by Google about the use of this website is usually transmitted to a Google server in the USA and stored there. We have activated the IP anonymization function on this website. As a result, your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before it is transmitted to the USA. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.
You can prevent Google from collecting and processing your data by downloading and installing the browser plugin available under the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
We have concluded an order processing contract with Google and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Data stored by Google at the user and event level that is linked to cookies, user identifiers (e.g. User ID) or advertising IDs (e.g. DoubleClick cookies, Android advertising ID). anonymized or deleted after 14 months. You can find details on this under the following link: https://support.google.com/analytics/answer/7667196?hl=en
This website uses the open-source web analysis service Matomo.
Through Matomo, we are able to collect and analyze data on the use of our website-by-website visitors. This enables us to find out, for instance, when which page views occurred and from which region they came. In addition, we collect various log files (e.g. IP address, referrer, browser, and operating system used) and can measure whether our website visitors perform certain actions (e.g. clicks, purchases, etc.).
The use of this analysis tool is based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the analysis of user patterns, in order to optimize the operator’s web offerings and advertising. If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25 (1) TTDSG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TTDSG. This consent can be revoked at any time.
For analysis with Matomo we use IP anonymization. Your IP address is shortened before the analysis, so that it is no longer clearly assignable to you.
Analysis without cookies
We have configured Matomo in such a way that Matomo will not store cookies in your browser.
We host Matomo exclusively on our own servers so that all analysis data remains with us and is not passed on.
YouTube with enhanced data protection
This website includes videos from YouTube. The site operator is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
We use YouTube in the extended data protection mode. This mode means that YouTube does not store any information about visitors to this website before they watch the video. However, the extended data protection mode does not necessarily exclude the transfer of data to YouTube partners. This is how YouTube connects to the Google DoubleClick network, regardless of whether you are watching a video.
As soon as you start a YouTube video on this website, a connection to the YouTube servers is established. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you enable YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.
In addition, YouTube can store various cookies on your end device after starting a video or use comparable recognition technologies (e.g. device fingerprinting). In this way, YouTube can receive information about visitors to this website. This information is used i.a. used to collect video statistics, improve usability and prevent fraud attempts.
Other data processing operations may be triggered after the start of a YouTube video, over which we have no influence.
YouTube is used in the interest of an attractive presentation of our online offers. This represents a legitimate interest within the meaning of Article 6 (1) (f) GDPR. If a corresponding consent has been requested, processing also takes place on this basis in accordance with Article 6 (1) (a) GDPR; the consent can be revoked at any time.
2. Contact Form
If you send us inquiries via the contact form, your details from the inquiry form, including the contact details you provided there, will be stored by us for the purpose of processing the inquiry and in the event of follow-up questions. The legal basis for processing is Art. 6 (1) sentence 1 lit. f GDPR.
If you contact us by e-mail, telephone or fax, your request, including all personal data resulting from it (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass on this data without your consent. The legal basis for processing is Art. 6 (1) sentence 1 lit. f GDPR.
a) Newsletter data
If you would like to receive the newsletter offered on the website, we need an e-mail address from you as well as information that allows us to verify that you are the owner of the e-mail address provided and that you are the owner of the newsletter agree. Further data is not collected or only collected on a voluntary basis. We use this data exclusively for sending the requested information and do not pass it on to third parties.
The processing of the data entered in the registration form takes place exclusively on the basis of your consent in accordance with Article 6 (1) (a) GDPR. You can revoke your consent to the storage of the data, the e-mail address and their use for sending the newsletter at any time, for example via the "unsubscribe" link in the newsletter.
The data you have stored with us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you unsubscribe from the newsletter or after it no longer serves any purpose. We reserve the right to delete or block e-mail addresses from our newsletter distribution list at our own discretion within the scope of our legitimate interest in accordance with Art. 6 Para. 1 lit. f GDPR.
After you have been removed from the newsletter distribution list, your e-mail address may be stored in a blacklist by us or the newsletter service provider in order to prevent future mailings. The data from the blacklist is only used for this purpose and is not merged with other data. This serves both your interest and our interest in complying with the legal requirements when sending newsletters (legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR). Storage in the blacklist is not limited in time. You can object to the storage if your interests outweigh our legitimate interests.
We use the service provider CleverReach to send our newsletter. The provider is CleverReach GmbH & Co. KG, Schafjückenweg 2, 26180 Rastede, Germany (hereinafter: "CleverReach"). CleverReach is a service that can be used to organize and analyze the sending of newsletters. The data you enter for the purpose of subscribing to the newsletter (e.g. e-mail address) will be stored on the CleverReach servers in Germany or Ireland.
Our newsletters sent with CleverReach enable us to analyze the behavior of the newsletter recipients. This can include It is analyzed how many recipients have opened the newsletter message and how often which link in the newsletter was clicked. With the help of so-called conversion tracking, it can also be analyzed whether a predefined action (e.g. purchase of a product on this website) took place after clicking on the link in the newsletter. Further information on data analysis by the CleverReach newsletter is available at: https://www. cleverreach.com/en/functions/reporting-and-tracking/.
The data is processed on the basis of your consent (Article 6 (1) (a) GDPR). You can revoke this consent at any time by unsubscribing from the newsletter.
The data you have stored with us for the purpose of subscribing to the newsletter will be stored by us or the newsletter service provider until you unsubscribe from the newsletter and deleted from the newsletter distribution list after you unsubscribe from the newsletter. Data stored by us for other purposes remains unaffected.
We have concluded an order processing contract with the provider of CleverReach and fully implement the strict requirements of the German data protection authorities when using CleverReach.
4. Researcher Database
On our website we offer a researcher database in which interested researchers from the field of energy and climate protection can register. The data entered in the database are published on the website https://www.energieforschung.sh/. The legal basis for the processing of personal data is Article 6 Paragraph 1 Clause 1 Letter a GDPR, the purpose of data processing is to provide the information in the researcher database.
If you are entered in the researcher database, the following categories of personal data are processed: name and gender of the person concerned, contact details, research area and, if specified, age, language skills and photo of the person concerned, information about training, language skills, information about publications and Projects.
5. Courses database
On our website we offer a course database in which universities in Schleswig-Holstein can enter courses related to energy and climate protection. The data entered in the database are published on the website www.energieforschung.sh. The legal basis for the processing of personal data is Article 6 Paragraph 1 Sentence 1 lit
The data protection information is regularly reviewed as part of the further development of data protection law and technological and organizational changes. This data protection notice is dated March 2023.